Firmex data room logo
Rating: 4.0

Firmex is a new player in the market filled with huge VDR enterprises, which was set up in 2006. However, it can definitely be called a brave start-up. Headquartered in Toronto, Canada, it caters to private equities, law firms, due diligence M&A advisory and small to large businesses.

This data room service provider has already managed to get the respect of 75,000+ clients. Among them, you may see a number of world giants, including Deutsche Bank, PWC, Deloitte and a range of legal companies, M&A, investment banks, enterprises working in the pharmaceutical, mining, energy and other sectors.

Overall, it is a secure VDR with a wide variety of features which include but aren’t limited to the following:

  • Assigning user roles;
  • Checking security settings;
  • Adding and inviting users
  • Drag&Drop uploads and uploading via email;
  • Automatically organizing new documents;
  • Restricting access and printing and saving;
  • Branding;
  • Forwarding attachments from mobile devices;
  • It is compliant with the UK Data Protection Act, EU Data Protection Directive, and HIPAA & SOC2;
  • Has customizable DRM and access settings, etc.

Advantages of Using Firmex Data Room

The main features of Firmex data room include the following:

  • Data security;
  • Document management;
  • Reporting and audit trails;
  • Two-factor authentication;
  • Possibility to organize documents implementing the software versioning feature;
  • Management of user access;
  • Ability to preview data rooms;
  • Software modules – Document Sharing and FileSend;
  • Customer support.

What’s also great about Firmex data room is that new convenient and user-friendly features are implemented with every update.


  1. No overrun of costs. Firmex provides unlimited storage and users.
  2. Control of sensitive information combined with enhanced security for PDF and MS Office files.
  3. Virtual data room due diligence is even greater. Being a secure sharing solution, Firmex supports document-intensive business processes and highly confidential documents and requires that a number of parties could share data across firewalls.
  4. Risk reduction with added reporting and control.
  5. Improved productivity due to streamlined sharing of documents.
  6. 14-day trial and fixed price for easy-to-setup, unlimited- and intuitive-use platform.


  • One virtual data room review reported limited security functionality;
  • No online help center

VDR services provided by Firmex had an impact on promoting greater transparency and efficiency in financial transactions. The deep insight into the client’s demands and project consultations, as well as a complex security system, makes it a 100% secure data room online.

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Firmex features

Features Firmex

Industry Solutions

Biotech Licensing
Clinical Studies
Debt Financing
Distressed Real Estate
Document Repository
Due Diligence
Hedge Funds
M&A Buy Side
M&A Sell Side
Post Merger
Private Equity
Procurement Management
Board Portals
IPO & Exits

Files & Folders Management

File Formats Supported: PDF, MS Office
Drag & Drop Upload of Multiple Files and Folders
Export of Data Room Index to Excel
Document Version Control
Automatic Numerical Indexing of Files & Folders
Desktop Synchronization
Archives Upload & Extraction
Multilingual Documents Index

File Protection & Digital Rights Management

Customizable Document Watermarks
Document Access Expiry
256-Bit SSL/TLS Encryption
Data at Rest Encryption
Granular Document Permissions
View-Only Access
Prevention of Download, Print and Copy
Remote Shredding of Documents
Secure Fence View

Data Hosting

99.9% Uptime Guarantee
SOC 2 Certified
SSAE 16 Certified
Data Backup
ISO 27001 Certified
Virus Scanning

Access Security

Two-Factor Authentications
Granular User Permissions
Permission Groups
Access Expiration
Access Limitation by IP Address
Mobile Device Management

Accessibility & Ease Of Use

No Plugins
Scroll-Through Web-Based Document Viewer
Web-Based Excel Spreadsheets Viewer
iOS Application
User Interface Languages: English, French
Android Application
Mobile Device Interface

Search, OCR & Filters

Search by Name
Search by Content (Full Text Search)
Filtering by Parameters
OCR (Optical Character Recognition)

Collaboration Features

Basic Questions & Answers Module
New Document Email Notifications
Advanced Questions & Answers Module
Secure User Messaging
Files & Folders Notes

Activity Tracking & Reporting

Tracking of All User Activity
Real-Time Audit Trail
Exporting Reports to Excel
Tracking of Document Viewing Time
Graphic Reports
Scheduled Reports (Sending to Email)


Branded User Interface
Custom Login Page
Custom User Invitation Letter
Integrations Through APIs
Custom Domain
Custom Agreements for Accessing Data Room
Active Directory Integration
Single Sign-On Integration
Customer-Managed Encryption Keys
Custom Workflows and Features

Support & Services

Business Hours Support
24/7 Email Support
24/7 Phone & Email Support
Support Languages: English, French
Online Help Center
Live Trainings
Dedicated Project Manager
Data Room Archive on DVD or USB Drive
Translation Services

Deployment Options

Cloud (Web-Based)
On-Premise (Installed)
Multiple Datacenter Locations

Trial & Pricing

Free Demo
Free Trial: 14-day trial
Price: Negotiable

Company Info

Established: 2006
Locations: Canada
Employees: 83
Clients: United Mergers & Acquisitions, GCA Savvian, Davy, Kipps DeSanto, CellCentric, Labopharm, Excaliard Pharmaceuticals, Biodel, BioWest Therapeutics, OSI Pharmaceuticals, NuPathe, Lawson Products, RNC , First