SecureDocs Data Room

SecureDocs is a virtual data room provider that focuses on expedited deal management by helping deal teams securely share sensitive corporate documents with third parties during complex transactions such as mergers and acquisitions (M&A), restructuring, capital raising, and initial public offerings (IPOs). 

SecureDocs data room offers secure data storage and deal-focused collaboration tools that help deal sides effectively conduct processes such as due diligence or audits. 

SecureDocs is headquartered in Goleta, California, the US. In 2022, it was acquired by Onit, which helped Onit to broaden its lifecycle contract management portfolio. 

In this SecureDocs review, we explore its main features, use cases, pricing structure, and key alternatives. Read on to learn more about the provider and decide whether it fits your needs and budget.

What is SecureDocs used for?

Here’s when SecureDocs virtual data room is used most often:

• Mergers and acquisitions. SecureDocs data room provider helps teams share confidential documents and run due diligence smoothly during M&A processes.
  
• Due diligence reviews. It’s often used to organize and share sensitive data during legal and financial checks that happen before major deals close.
  
• Corporate fundraising. Teams use it to store and distribute investor materials and sensitive financial records when raising capital.
  
• Strategic partnerships and licensing. SecureDocs makes secure data sharing easy between partners working on collaborations or IP licensing.
  
• Litigation and audits. Firms use it to keep confidential case documents and audit files secure while controlling who can view or download them.
  
• Bankruptcy and asset sales. The data room helps organize huge volumes of data that must be made available to advisors, buyers, and regulators.
  
• Business valuations and corporate reporting. Companies store detailed reports and sensitive valuation data in a controlled, encrypted space.

Key features of SecureDocs

Now, let’s take a look at the main SecureDocs offerings in terms of features: 

• Q&A section. SecureDocs lets users ask and answer questions right in the data room, so teams can clear up issues without switching tools. This is great for keeping conversations about confidential data in one place and reducing email back-and-forth.
  
• Activity alerts. You get notifications when something important happens, like a new document upload or a user action, so you always know what’s going on with your data stored in the data room. This helps you stay on top of deadlines and buyer engagement.
  
• Customizable dashboards. The dashboard gives you a snapshot of activity and real-time user statistics so you can quickly see which documents people are viewing or downloading. You can adjust what you see to match your focus.
  
• Audit trail reporting. You have detailed audit logs showing who did what and when. You can export these for compliance and record-keeping.
  
• Data room archiver. When a deal wraps up, SecureDocs lets you download an exact copy of your entire room with one click. This means your data is organized for future reference or audits.
  
• Electronic signature. An e-signature tool lets you send and sign documents without leaving the platform. This makes closing agreements and approvals easier while keeping document security tight.

User experience

Many SecureDocs users admit that the platform has an intuitive interface and is easy to set up and navigate. Here’s what SecureDocs offers for such a nice user experience:

• Quick setup. You can launch a data room in about 10 minutes, without long configuration or technical help. This is especially helpful when working with multiple users and tight deal timelines.
  
• Advanced search. SecureDocs makes it easy to find documents even in a huge volume of files. This saves time during due diligence when teams need quick access to specific confidential data.
  
• Various file type support. You can upload all major file types to the SecureDocs virtual data room. What’s more, PDF, Excel, Word, and PowerPoint documents can be viewed right within a data room via the SecureDocs viewer. All other file types need to be downloaded to view.
  
• All browsers’ compatibility. SecureDocs works with all modern browsers, but Google Chrome remains the most compatible. Firefox and Safari also work fast, but don’t support some functionality (for example, drag-and-drop upload).
  
• Drag-and-drop or scan upload. With built-in drag-and-drop functionality, users can upload files quickly or scan paper documents directly into the data room. This makes working with sensitive files feel straightforward, even for less technical users.

Security and compliance standards

For a virtual data room, data security is one of the most important factors. Here’s what SecureDocs offers in terms of security and compliance:

• Granular user permissions. SecureDocs lets admins restrict access by assigning clear permission-based user roles. This supports strong access control and helps keep only the right people involved in the deal.
  
• Watermarking. This feature means that every document has a visible identifier displayed when it’s viewed, printed, or downloaded. Watermarks can include information such as IP address, user email, or credentials.
  
• Customizable NDAs. SecureDocs allows teams to apply NDAs before users can access documents. This helps ensure that all users agree to confidentiality rules upfront.
  
• Exportable activity log. Every action in the data room is recorded and can be exported if needed, for example, for compliance reasons. This improves transparency and supports internal reviews around access control.
  
• AWS data centers. Data is physically hosted in AWS data centers located in the United States, Ireland, and Germany.
  
• ISO 27001 and SOC 1, 2, and 3. SecureDocs follows recognized security standards that focus on protecting information and operational controls. These certifications support trust in how customer data is handled.
  
• 256-bit encryption. Files are protected using strong data encryption, both when stored and transferred.
  
• Multi-factor authentication. To access a virtual data room, users need to verify their identity with the help of an SMS code or another method.
  
• Single Sign-On (SSO). It lets users access SecureDocs with their existing company credentials. It simplifies login while maintaining strict access control.
  
• One-click privacy blind. This feature allows users to instantly hide sensitive parts of documents when working with an active screen. It’s useful when you need to quickly restrict access to specific information and secure it from unwanted views.

Customer support and service quality

For a user experience to be completely pleasant, a virtual data room provider should have great customer service. Here’s what SecureDocs can do for you:

• 24/7 customer support. SecureDocs offers unlimited customer support, so users can reach the support team at any time. The support team is available via email, but you need to submit a ticket to get assistance.
  
• Training videos and guides. The platform offers simple videos and written guides that explain how to use key features. These resources make onboarding easier, even for teams with multiple users joining at once.
  
• Help Center. There’s also a dedicated Help Center where users can find answers to common questions on their own. It’s useful for quick troubleshooting when waiting for the support team to answer isn’t an option.

Pricing structure

SecureDocs offers a flat-fee pricing structure starting at $250 per month. It gets you unlimited users, unlimited document storage, and responsive customer support. 

All new users are welcomed with a 14-day free trial to test VDR functionality. Just click the “Try for free” button and get immediate access to the full-featured data room without waiting for sales confirmation. 

Unfortunately, that’s all the SecureDocs pricing information published on their website. 

• Additional read: Learn how virtual data room pricing is formed and what the most common VDR pricing structures are.

SecureDocs alternatives

When choosing a SecureDocs data room, many deal teams also look at other trusted virtual data room platforms. The main alternatives you’ll see most often are Ideals, Firmex, and Ansarada, each with slightly different strengths and use cases. 

Here’s how they differ:

When to consider an alternative VDR?

Users might consider other cloud storage providers when certain aspects of a virtual data room don’t fit their needs or expectations. 

Here’s what real users dislike about SecureDocs (based on G2 reviews), which can potentially make them look for other VDR solutions:

• “Some features could be more flexible, such as document customization and permissions settings.”
  
• “The search and reporting features could be more advanced, especially for very large data rooms.”
  
• “Sometimes the interface feels a bit basic compared with more modern tools.”

Final verdict

SecureDocs is a reliable virtual data room provider that focuses on making the document management process easier and safer during processes such as M&A, fundraising, IPOs, or audits. 

While it offers all the core virtual data room functionality, which is suitable for small to mid-sized deals, it might not be enough for large enterprises and more complex transactions.

Explore other top virtual data room providers to choose the one that fits your needs the best.

FAQ

How does SecureDocs compare to traditional VDRs?

SecureDocs is a virtual data room and offers many core features found in other traditional VDRs. It stands out with a faster setup and simpler workflow, making it easier for teams that want a straightforward, deal-focused platform.

Does SecureDocs support large deal teams?

Yes, SecureDocs allows unlimited users, so it can handle large deal teams. However, complex enterprise workflows might lead some teams to explore alternatives, since the functionality is rather basic.

Is SecureDocs free?

No, SecureDocs isn’t 100% free. But there’s a 14-day free trial option so that you can test full SecureDocs functionality before proceeding with payment.